Deciding to quit a job can feel like a big jump. You want to leave on good terms, keep your reputation, and make the next step easier. Here’s a simple roadmap that takes you from the moment you decide to leave to your final day at the office.
First, take a few minutes to write down why you’re leaving. Knowing the reason helps you stay calm when you explain it to your boss. If you’re moving to a new role, have the offer in writing before you tell anyone else.
Next, draft a short resignation letter. Keep it to three or four sentences: state your intention, give your last working day, and thank the company for the experience. No need for long stories or drama—just the facts.
Check your contract for the required notice period. Most UK jobs ask for one month, but some senior roles need longer. Mark the calendar, so you can plan hand‑over tasks without scrambling.
Ask for a private meeting with your manager. Face‑to‑face (or video call) is still the most professional option. Hand over your letter, keep your tone friendly, and avoid blaming the company or coworkers.
If the manager asks why you’re leaving, give a concise answer—career growth, relocation, or a new challenge. You don’t have to spill every detail, but a clear reason shows you’re thoughtful.
After the meeting, tell your teammates. A brief, positive message in your usual communication channel works well: “I’m moving on after [date]. It’s been great working with you all.” This keeps the vibe upbeat and prevents gossip.
Create a hand‑over document. List ongoing projects, key contacts, deadlines, and any passwords or access codes (use a secure method). Offer to train a colleague or answer questions for a week after you leave.
Finish any high‑priority tasks before your last day. If that’s not possible, clearly flag what’s left and who should pick it up. The goal is to leave the team in a position where they can keep moving forward without you.
Don’t forget to collect any personal belongings, delete personal files, and return company equipment like laptops or access cards. Double‑check that your email signature is updated with a “thank you” note or a link to your LinkedIn profile.
After you leave, send a short thank‑you email to your manager and the team. Mention a memorable moment or a skill you gained. This keeps the door open for future referrals or collaborations.
Stay connected on professional networks. A quick “Congrats on the new project!” comment once a month shows you still care about their success.
Remember, the way you resign can affect future opportunities. A polished exit leaves a positive impression that follows you throughout your career.
Bottom line: plan, communicate clearly, hand over responsibly, and stay friendly. Follow these steps, and you’ll walk out feeling confident that you’ve done things the right way.
Paul Marchant has resigned as Primark CEO following an investigation into inappropriate conduct. ABF, Primark's parent company, named Eoin Tonge interim CEO as the retailer faces rising competition and internal scrutiny. Shares fell after the news, and the company reaffirmed its commitment to integrity.
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